UYT Tutor Onboarding Handbook & Agreements

Utopia Youth Tutoring, LLC

Please review this document in full. All required acknowledgments, signer input fields, and electronic signatures are grouped in Section 9 at the end of the document.

Section 1: Welcome Letter

Welcome to the Team!

Dear UYT Tutor,

Thank you for joining Utopia Youth Tutoring (UYT). We are delighted to partner with you in our mission to provide high-quality, personalized virtual tutoring that transforms students’ learning experiences. As a certified educator or effective long-term substitute, your skills, passion, and dedication are at the heart of everything we do.

Mission & Vision

Mission: Elevate K–12 student achievement in all subjects, empower students to excel on school and state assessments, and bridge after-class learning gaps so students build a stronger educational foundation.

Vision: Nurture each student’s skills and self-assurance, preparing them for academic achievement and a fulfilling adult life while modeling honesty, commitment, respect, kindness, and empathy.

Tutor Core Values

• Nurturing Instruction: Every student thrives with encouragement and patient guidance.
• Student Empowerment: We build confidence through achievement and growth.
• Professional Excellence: We uphold integrity, preparation, and clear communication in every session.
• Community & Collaboration: We partner with families, schools, and tutors to create a supportive learning ecosystem.

What to Expect Next

• Onboarding Package: Detailed guidance on the UYT platform, Code of Conduct, and tutoring-session expectations.
• Training Session: A live orientation covering the whiteboard, video tools, and reporting workflows.
• Profile Setup: After completing this handbook and the related agreements, use the Tutor Portal to upload your headshot, add your bio, select subjects and grade levels, set availability, and submit your profile for approval.
• Match Notifications: You will receive a notification when a student match is confirmed, together with the next steps.

We are thrilled to have you on board and look forward to the positive impact you will make in students’ lives. Questions may be sent to onboarding@utopiayouthtutoring.com.

Welcome aboard!

Warmly,
Tristian Wilendez
Founder & Program Director
Utopia Youth Tutoring

Section 2: Mission, Vision, and Core Values

Mission & Vision

Mission: Elevate K–12 student achievement in all subjects, empowering students to excel on school and state assessments. Bridge after-class learning gaps to build a stronger educational foundation and contribute to overall school success.

Vision: Nurture each student’s skills and self-assurance, preparing them for both academic achievement and a fulfilling adult life. Instill the foundational qualities of honesty, commitment, respect, kindness, and empathy that underpin a positive society.

Core Values We Instill in Students

Every session is an opportunity to model and develop these qualities:

• Honesty: Foster trust through transparent feedback and open communication.
• Commitment: Demonstrate dedication to each student’s progress and celebrate small wins.
• Respect: Value each learner’s background, voice, and learning style.
• Kindness: Create a safe, encouraging space where mistakes become opportunities.
• Empathy: Understand each student’s challenges and adapt support to meet the student where they are.

Brand Keywords & Tone

Keywords: nurturing · empowering · academic confidence · light + structure

Tone: Warm and supportive, yet professional and clear. We communicate with the authority of a certified educator and the heart of a mentor.

Session Mindset

Every tutoring session should reflect UYT’s values through this five-step flow:

1. Prepare with clear objectives and materials aligned to the student’s goals.
2. Connect through a genuine check-in that establishes trust.
3. Guide with structured instruction that adapts to the learner’s pace.
4. Encourage through positive reinforcement and growth-focused feedback.
5. Reflect together at the end, celebrate progress, and set the next target.

Logo & Visual Assets

UYT logos and approved brand graphics are available through the Program Manager upon request.

Section 3: Tutoring Session Guidelines

Session Length & Pacing

• Provide 45 minutes of instruction followed by 15 minutes of progress reporting.
• Start on time, end punctually, and submit the tutor report within 24 hours.

Preparation

• Review the student profile and pre-test results before each session.
• Have all worksheets, slides, whiteboard tools, and other materials ready before the session begins.

Instructional Best Practices

• Use clear explanations, modeling, and guided practice.
• Ask open-ended questions to check understanding.

Communication

• Maintain a warm, encouraging, and professional tone.
• Alert the Program Manager promptly if a student is disengaged or struggling.

Confidentiality

• Keep all student data and session notes private.
• Do not share recordings or materials outside the UYT platform.

Cancellations & Rescheduling

• Provide at least 48 hours’ notice for cancellations.
• Follow the Substitute Tutor Procedures in Portal → Policies & Procedures so a qualified substitute can step in.
• Coordinate make-up sessions through the scheduling tool.

Section 4: Code of Conduct

As a UYT tutor, you agree to:

• Act Ethically: Uphold honesty, integrity, and the highest standards of academic support.
• Ensure a Safe Video Environment: Have a parent, guardian, or other approved adult present or visible during any video session with a minor, and record every session through the UYT platform.
• Maintain Professional Dress & Environment: Present a professional appearance and use a distraction-free background.
• Respect Boundaries: Keep relationships strictly professional and do not engage in personal contact outside scheduled sessions.
• Remain Accountable: Report misconduct or policy concerns promptly to UYT leadership.

Section 5: Tutor Agreement

By applying your electronic signature in Section 9, you agree to the following Tutor Agreement:

Rates & Payments

• UYT pays you 80% of the session fee.
• Payments are issued monthly by direct deposit no later than the end of each month.
• Payment administration is processed through ADP. You will receive an invitation to complete your direct-deposit and applicable tax information.

Responsibilities

• Deliver lessons as scheduled.
• Complete and submit progress reports.
• Participate in periodic training and feedback calls.

Substitute Tutor Option

Tutors who choose to cover another tutor’s session will receive $5 above their current approved session rate, unless another substitute rate is approved by UYT for that assignment. This creates an incentive for tutors to help cover sessions. For example, if a tutor starts at $45/session, their substitute rate would be $50/session.

Term & Termination

This Tutor Agreement continues until either you or UYT provides 14 days’ notice of termination.

Section 6: Tutor Confidentiality & Non-Solicitation Agreement

This Tutor Confidentiality & Non-Solicitation Agreement (the “Confidentiality Agreement”) is entered into between Utopia Youth Tutoring, LLC (“UYT”) and the tutor identified in Section 9 (“Tutor”). It becomes effective on the date Tutor applies an electronic signature to this document (the “Effective Date”).

1. Definitions

1.1 Confidential Information. “Confidential Information” means all non-public information disclosed by UYT, including but not limited to:

• Student records, assessments, progress reports, and contact details;
• Proprietary curricula, lesson plans, benchmark tests, and business processes;
• Tutor-matching logic, flagging criteria, and scheduling algorithms; and
• UYT marketing strategies, financial projections, and partner contracts.

1.2 Affiliate. “Affiliate” means any entity that controls, is controlled by, or is under common control with UYT.

2. Confidentiality Obligations

2.1 Non-Disclosure. Tutor shall hold all Confidential Information in strict confidence, use it only to perform UYT services, and not disclose it to any third party without UYT’s prior written consent.

2.2 Care & Security. Tutor shall protect UYT’s Confidential Information with at least the same care used for Tutor’s own confidential information, but never less than reasonable care.

2.3 Exclusions. Confidential Information does not include information that is: (a) publicly known through no breach by Tutor; (b) rightfully received from a third party without an obligation of confidentiality; or (c) independently developed by Tutor.

3. Non-Solicitation

3.1 Tutor Non-Solicitation. During the term of Tutor’s engagement and for 12 months thereafter, Tutor shall not solicit or accept business from any student or family introduced by UYT, nor encourage any such student or family to terminate or reduce its relationship with UYT.

3.2 No Hiring. Tutor shall not induce any UYT employee, contractor, or fellow tutor to leave UYT.

4. Term & Return of Materials

4.1 Term. The confidentiality obligations continue for two years after Tutor’s engagement ends. The non-solicitation obligations continue for 12 months after Tutor’s engagement ends.

4.2 Return of Materials. Upon termination or UYT’s request, Tutor shall promptly return or destroy all materials containing Confidential Information.

5. Remedies & Enforcement

5.1 Equitable Relief. Tutor acknowledges that a breach may cause irreparable harm and that UYT may seek injunctive relief in addition to any other available remedies.

5.2 Indemnification. Tutor agrees to indemnify UYT for any losses or costs, including attorneys’ fees, arising from Tutor’s breach.

6. Miscellaneous

6.1 Governing Law. This Confidentiality Agreement is governed by Florida law.

6.2 Entire Agreement. This Confidentiality Agreement is the entire agreement between UYT and Tutor concerning its subject and supersedes all prior understandings concerning that subject.

6.3 Severability. If any provision is unenforceable, the remainder of the Confidentiality Agreement remains in effect.

6.4 Amendments. Any amendment must be in writing and signed by both parties.

6.5 Electronic Execution. This Confidentiality Agreement is accepted and executed through the final acknowledgment and electronic signature process in Section 9.

Section 7: Tax & Compliance

Complete only the tax form that applies to your status and submit it through ADP or the secure Tutor Portal under Tax & Compliance.

• Form W-9 — U.S. persons: Complete when requested so UYT or its payment provider has the correct taxpayer-identification information.
• Form W-8BEN — Non-U.S. individuals: Complete when requested to document foreign status.

Year-end tax statements: Form 1099-NEC and Form 1042-S, when applicable, are prepared and issued by UYT or its payroll/tax provider. They are not onboarding forms for tutors to complete.

Do not enter Social Security numbers, taxpayer-identification numbers, banking information, or completed tax forms into this handbook or its signer input fields.

Section 8: Final Review & Next Steps

You have reached the end of the handbook. Before receiving student matches, complete the following:

1. Review the Handbook: Confirm that you have read and understand each section.
2. Complete the Final Signature Section: Complete the required fields and electronic signature in Section 9.
3. Complete ADP Setup: Use the invitation link to provide direct-deposit and applicable tax information.
4. Submit Tax Documentation: Upload only the form that applies to you through the secure Tutor Portal or ADP.
5. Attend Orientation: Watch for the calendar invitation to your live orientation session.
6. Complete Your Tutor Profile: Upload your headshot, add your bio, select subjects and grade levels, set availability, and submit the profile for approval.

After your onboarding, payroll/tax setup, orientation, and profile approval are complete, UYT may begin sending student-match notifications.

Section 9: Final Acknowledgment & Electronic Signature

All required signer fields are intentionally grouped in this final section.

9.1 Tutor Acknowledgment

By applying my electronic signature, I acknowledge and agree that:

• I have read and understand the UYT Tutor Onboarding Handbook.
• I agree to the Tutor Agreement in Section 5.
• I agree to the Tutor Confidentiality & Non-Solicitation Agreement in Section 6.
• The date of my electronic signature is the Effective Date of the agreements in this document.
• I consent to the use of electronic records and electronic signatures and intend my electronic signature to have the same force and effect as a handwritten signature.

“I have read and agree to the acknowledgments and agreements above.

9.2 Tutor Information

Tutor’s Full Legal Name

Role
Tutor

Effective Date / Signed On

9.3 Electronic Signature

After completing the required fields above, select Agree & Sign to apply your electronic signature.